When dealing with papers around the house do you ever feel like this? I sure do, almost always…
Filing papers is like doing laundry – there’s no end and you are never ‘done’. Even with so much going digital, there is always a mound of papers in my house hiding in various nooks and crannies. One day my husband and I took some time to consolidate the papers and see what we needed, what should be recycled, and what should be shredded. The ‘to be filed’ papers are still sitting in box in our garage but at least we made a bit of room on our tables.
We were just talking about how much easier it would be to scan in everything instead of keeping paper copies. After all, online document review is so much easier to sort through, reference, and access when away from home. Nothing replaces that handy-dandy search tool!
Another format that we’ve been using a lot more are PDF (Portable Document Format) files. They are easy to manipulate, keep all necessary fonts and images, and you can even merge PDF files for better organization. A few companies are starting to utilize this format more. For a couple of contracts that I recently signed, I was given a digital pdf copy. Now that’s a good idea! That way I have proof of the deal and can get to it any time I need it. If, for any reason, changes need to be made it only takes a click or two to convert PDF to word, edit, then save it as a PDF again.
I don’t know if all that is more work or less. But, if it can save my tables, desks, floors, shelves from paper-overflow it might just be worth it!